Practice Management Blog
3 Setup Tips for Multi-Location Practices
Here’s how to set up and make the most of our Locations feature.
Step 1: Add your locations.
You can then add details to the Extra Invoice Text field. Whatever text you put here will autofill on all invoices linked to that location. (Definitely handy when you have different billing policies at different locations).
The Color field changes the background color of the calendar when a diary is rostered to that location, making it easy to distinguish between various locations when viewing the calendar.
Hint: We think light pastel colors tend to look best.
Step 2: Set your availability.
Step 3: Include location merge in your reminders.
When you book an appointment in your calendar (diary) the system will automatically detect the location based on your roster, and apply this to the appointment. Your clients will receive a customized appointment reminder with the location included without you having to do a thing. Of course, if you want to change the location of an individual appointment, you can do this easily.
When clients book online via the Client Portal they’re able to select their desired location. They can then view and book appointments based on your availability at that particular location. This makes online booking for your clients hassle-free, even if you work at multiple locations.
Some private health insurance companies and government-funded programs (i.e. Medicare in Australia) require clinicians to use different provider numbers for each location. Power Diary automatically selects and uses your correct provider number based on the location of the client’s appointment. This makes insurance billing and claiming more efficient, and prevents administrative errors. (If you haven’t already, you can add your provider numbers by going to Setup > Diaries > Insurers.)
And that about covers locations! Run a multi-location business and have some other tips to share? Have questions? We’d love to hear from you. Add a comment below or reach us on email@example.com.