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TheraNest vs. Power Diary

A practice management system can really make a difference to the way you run your practice. Whilst TheraNest and Power Diary have a lot of similarities, there are some notable differences, which could really impact your decision.

What’s the difference between
TheraNest and Power Diary?

If a free, customizable client portal is vital to the efficiency of your practice, not to mention a waitlist to quickly fill cancelations, then Power Diary is the system for you. You will particularly benefit if your practice has a high number of infrequent clients. In the sections below, we’ve explored the main differences between the two systems, to help you to make an informed decision.

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See Why Health Practices Love Power Diary

Top rated with 800+ reviews Top rated with 800+ reviews

I’ve used a number of different practice management systems and there’s no doubt that Power Diary is best in class.

Dr. Ryan Kaplan, Clinical Psychologist
Be Psychology and Mental Health

It's been the best program to use. It makes life a whole lot easier. Especially when it comes to the...

Raymond Inkpen,
Principal Clinical Psychologist
Psi Balance Psychology

Absolutely love Power Diary! It’s simple to use and makes my life easy. Cannot recommend this enough to allied health...

Alison Wheatley,
Byford Physiotherapy

Why should you choose Power Diary?


Free Client Portal with Every Account

A client portal is a great addition to any practice. This streamlines the way you work by reducing the amount of time spent on admin tasks and empowers your clients. Power Diary’s portal allows clients to book and manage their own appointments, including being able to view their preferred clinician’s availability (which requires an additional fee with TheraNest), view statements and pay outstanding bills, and much more. We are constantly updating and adding new features to the portal too!

Power Diary’s client portal is free for all accounts, whilst TheraNest’s client portal comes at a price. At $6 per month for each additional clinician’s portal, with various add-on features such as secure messaging incurring extra fees, the monthly cost can quickly add up, especially during periods of growth.


Streamlining with Robust Integrations

At Power Diary, we aim to streamline the running of your practice wherever we can. This is why we’ve partnered with various systems to simplify the experience for both you and your clients, with Xero and Stripe being the most utilised, bringing you professional invoicing and efficient payment processing.

As well as these, Power Diary also integrates with MailChimp, so you can increase your marketing and build on existing client relationships. Whether it’s sending newsletters, upcoming promotion or event info, or simply setting up ‘Happy Birthday!’ emails for your clients, this integration has you covered. Export your client database directly into your MailChimp account, and send up to 12,000 seamlessly automated emails per month, for no added cost!

None of the above integrations are offered by TheraNest.


Over 100 Free Customizable Note Templates

With the right treatment note templates in place, hours of time can be saved, which is why at Power Diary we offer you over 100 specialized templates completely free, a huge difference compared with only 12 offered by TheraNest.

As well as offering more, Power Diary’s templates are also completely customizable. You can choose to add text and note sections, multiple choice and tick boxes, image and anatomy charting with annotation, and much more. Whilst TheraNest’s templates can be customized, the elements offered are very limited in comparison. For an additional fee, you can increase the number of templates and customization options, by opting for the Wiley Practice Planner to be added to your account.


Impress Clients with A Branded Portal

As mentioned previously, a client portal can really improve the running and efficiency of your practice. With clients regularly accessing your portal, it makes sense for it to be recognizable with your branding.

With Power Diary, you can impress your clients and stand out from the crowd by customizing the look and feel of your portal to suit your practice. This includes adding your logo, a header image, brand colors, personalized appointment instructions, your cancelation policy and much more.

Not only would you be paying extra for multiple portals with TheraNest, but you would also be unable to personalize it.


Unique Waitlist Feature to Fill Cancelations

Both Power Diary and TheraNest have the automated appointment reminders functionality, and whilst these will drastically reduce the risk of no-shows, cancelations are still inevitable.

Unlike TheraNest, Power Diary has a unique feature which can help, and will minimize the time spent on filling these newly open slots: the Waitlist!

Manual outreach can be very time consuming, and sometimes stressful, particularly when cancelations occur at short notice. By utilising the waitlist feature, within a few clicks, an SMS message can be sent to a select group of clients, based on criteria such as current length of wait, preferred clinician and their availability. With over 99% of SMS messages being read within 5 minutes of delivery, you are bound to have a response back in no time, with minimal effort.


Unlimited Client Numbers

Pricing with Power Diary is simple. You pay for the number of practitioners in your practice. On the other hand, TheraNest’s fees are based on the number of active clients you have on your database. This could potentially work in your favour should your practice be very small (and staying that way!), but if you are experiencing growth, and have multiple clinicians on your team, the number of clients on your database is almost certainly going to increase.

So whilst your practitioner count can increase without any extra cost, the price of an account with TheraNest could end up being affected by clients who may only visit a few times a year.


In-Platform Practice Operations Manual

With everything going on in your business, developing policies and procedures might not be first on the list. We’re here to help! When you start an account with Power Diary, you’re choosing the only practice management system with an in-platform Practice Operations Manual, including a core set of policies and procedures already developed for you. It’s accessible to all users of your system, and can only be edited by those with appropriate permissions.

PLUS, it’s included with your Power Diary subscription at any pricing level! TheraNest doesn’t offer this feature. At Power Diary, we’re constantly thinking about how to make practice management easier to help you spend less time on admin, and more time doing the things you love.

No risk with our Money-Back Guarantee

Yes, you read that right! Simply start your account now, and if at any point over the next 12 months you decide Power Diary isn’t right for you, just let us know. We’ll refund 100% of any subscription fees you’ve paid.

Still not sure whether to choose Power Diary or TheraNest?

Here’s a chart where you can make a fair assessment…

Power Diary vs. TheraNestPower DiaryTheraNest
Free trial
Price for 1 practitioner (per week)$10 $5*$10 ($45/month) for less than 30 active clients
$13 ($56/month) for 31-40 active clients
(both inclusive of 1 client portal)
(price increases on a ‘number of active clients’ basis)
Price for 3 practitioners (per week)$16 $8*$17 ($72/month) for 41-50 active clients, plus client portal for 2 additional clinicians
(price increases on a ‘number of active clients’ basis)
Price for 7 practitioners (per week)$26 $13*$30 ($127/month) for 51-80 active clients, plus client portal for 6 additional clinicians
(price increases on a ‘number of active clients’ basis)
Price for 15 practitioners (per week)$42 $21*$44 ($192/month) for 81-100 active clients, plus client portal for 14 additional clinicians
(price increases on a ‘number of active clients’ basis)
Price for 30 practitioners (per week)$60 $30*$72 ($312/month) for 101-130 active clients, plus client portal for 29 additional clinicians
(price increases on a ‘number of active clients’ basis)
Calendar managementColor coded appointment types for easy reference. Appointment flags to show when an appointment is pending, confirmed, canceled. arrived and more.Limited color coding, and no appointment flags.
SMS & email reminders
2-Way SMS chat
TelehealthFully integrated and free of charge for existing customers, as well as new customers joining soon. Simple to use, and no need to login or download any software. Compliant with all health standards (including HIPAA).Yes, but each practitioner incurs an additional cost of $12 per month. Telehealth is integrated and HIPAA compliant.
Online FormsCreate from scratch, or choose from our library of fully customizable, specialist online form templates. Easy completion by clients on any device, with responses auto saving to the client file. Add your clinic’s branding for added professionalism.Design therapy intake forms from scratch or use pre-built customizable templates. Clients can fill out, sign and submit online.
Client management system
Treatment notesOver 100 specialized, fully customizable templates. Set up as many templates as you need for different types of requirements (eg initial assessment, standard consultation, follow up, etc). Plus, easily duplicate previous notes.12 available but with very limited customizations compared with Power Diary. For an additional cost, the Wiley Practice Planner offers slightly increased customization options. Clinicians are unable to view entire note edit history.
Online bookingsOnline bookings automatically update your diary. Online booking portal can be branded with a logo, header image, and brand colors. Ability to set time restrictions on free cancelations of up to 7 days prior to appointments.Yes, but unable to set the number of hours/days ahead a client can book an appointment. Also unable to set restrictions on free cancellation periods. Booking portal is not customizable with clinic branding.
Invoices & payments
Credit card processingPayments can be required and processed at the time of booking onlineClients booking online cannot make payments at the time of booking
Reports & analytics
Money-back guarantee
Data import serviceComprehensive data import service provided for freeGuided data import service. Concierge Migration service offered for a fee.
Practice Operations ManualThis industry-first feature provides a core set of policies and procedures that are ready to use and easily adapted to your practice.

*This comparison article reflects information available as of April 2020.

*Pricing with current special offer available until the end of this month.
All prices are in USD

You can see why Power Diary is trusted by thousands of practitioners.

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Here’s what Power Diary Clients are Saying…

“I’ve used a number of different practice management systems and there’s no doubt that Power Diary is best in class.”

Dr. Ryan Kaplan Clinical Psychologist
Be Psychology and Mental Health

"Great easy booking system - love that I can do reports, store patient notes, send emails, invoices and write letters. Has made my business seamless!"

Sarah Sealey,
Amity Physio Pilates

"Really efficient planning and invoicing. The reminder emails and text messages have been reliable. I have been thoroughly impressed with Power Diary!"

Lauren Darsie,
Childspace Paediatric Physiotherapy

"My clients love making appointments through our Client Portal… some wake up with pain in the middle of the night, and they grab their iPad or Tablet and book a time that suits them!"

Tony Logan-Stevens,
Remedial Massage Therapist,
Hands from Heaven

"Helps me get organised and make my appointments for the week. I can easily visually see who is still owing payments and also it creates space for me to add extra things. Your help desk is amazing. Thank you!"

Sophie Egan,
Sophie EGAN Speech Pathology Clinic

"My business could not function without Power Diary. It enables our staff to work from anywhere. Love that we can customise the program to suit our business."

Margaret Asimus,
Skin and Wound Care Consultancy

Still need a hand deciding?

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You can contact us through email, online chat, or access our knowledge base.

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