Looking for a TherapyNotes Alternative?
TherapyNotes vs. Power Diary
A practice management system can change the way that you work and run your clinic, so we understand that it is an important decision.
TherapyNotes and Power Diary are both great options, but there are some key differences which really set them apart.
What’s the difference between TherapyNotes and Power Diary?
In short, Power Diary offers more features at a much more affordable price. If treatment note templates and SMS messaging are key to your practice, then Power Diary is the most logical choice for you.
We’ll explain exactly how below, or start a free trial to see for yourself…
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Why should you choose Power Diary?
Over 10 Times the Amount of Free Note Templates
As a health professional, you’ll appreciate how much time can be saved with the right treatment note templates in place. Power Diary offers over 100 specialized templates for free, compared with only 10 from TherapyNotes.
The quantity isn’t the only difference; Power Diary’s templates are fully customizable with text and note areas, multiple-choice and tick boxes, image and body charting with annotation, and much more, whereas TherapyNotes’ templates are set and cannot be edited or customized in any way. Power Diary helps you work smarter.
Power Diary Costs Less
It’s no secret that pricing is a big deciding factor when choosing a Clinic Management Software. All costs add up when running a practice, so we aim to keep our prices as low as possible, whilst maintaining the high standard of our software and service.
As you can see from our price comparison below, our prices are consistently lower than TherapyNotes’, with a substantial saving once you require 3+ accounts. We aim to support your growth, not profit from it.
Advanced Automated Appointment Reminders and Updates
We’ve all experienced client no-shows at some point, so you’ll know how frustrating and costly they can be. You can virtually eliminate the chance of no-shows with Power Diary, by scheduling up to 3 automated SMS appointment reminders per booking.
Whilst you can send 2 automated SMS appointment reminders with TherapyNotes, clients aren’t able to confirm, cancel or reschedule their appointments with their reply. Power Diary’s advanced functionality recognizes and processes the replies, and updates the appointment status without any manual work required!
Furthermore, if you need to discuss appointment details with a client, or request that they bring certain documentation, you also have the option of secure two-way SMS chat through the Power Diary app!
Waiting List Functionality to Effectively Fill Cancellations
One feature which really sets Power Diary and TherapyNotes apart is our Waitlist. Cancellations sometimes come out of the blue, but they shouldn’t mean that you or your reception team should use your valuable time manually reaching out to clients.
Power Diary can quickly and easily fill those empty slots with a simple click of a button. A direct SMS message can be sent to a select group of clients on your waiting list based on criteria such as their preferred practitioner and availability.
Power Diary does the hard work, so you don’t have to.
Bulk Text Messaging
Changing your address or working hours? Have upcoming promotions or events? Power Diary helps you to communicate these with your clients in one go, with bulk text messaging capabilities via the SMS panel of our app.
With over 99% of all text messages being opened and read within 5 minutes of delivery, this is the most effective way to communicate with your clients and market your clinic. This is something which TherapyNotes does not offer.
Reduced Administration with Online Booking and Payments
Although both systems support online bookings, TherapyNotes requires all online bookings to be confirmed by the clinician, making it more of a request than a booking. Power Diary, however, allows clients to directly schedule their appointment via the free Client Portal, with no confirmation needed from the practitioner, saving you time! (Of course, you can set your own rules about when they can book.)
Not only can clients book their appointments online, but they can also pay at the same time thanks to a simple integration, so bookings requiring prepayment will now be simpler to process. In paying upfront, your clients are less likely to no-show for their appointments too! Plus, clients will soon be able to view and pay outstanding invoices via the client portal.
Robust Integrations for Marketing and an All-Round Improved Experience
At Power Diary, we offer various integrations to improve your, and your client’s, experience.
As well as integrating with Stripe and Xero for effortless invoicing and payment processing, Power Diary integrates with Mailchimp, so you can increase your marketing and improve your customer relationships. Export your client database directly into your MailChimp account, and send up to 12,000 seamlessly automated emails each month, completely free of charge!
No risk with our Money-Back Guarantee
Yes, you read that right! Simply start your account now and if at anytime over the next 12 months you think Power Diary isn’t right for you just cancel your account and we’ll refund 100% of any subscription fees you’ve paid.
Still not sure whether to choose Power Diary or TherapyNotes?
Here’s a chart where you can make a fair assessment…
Power Diary vs. TherapyNotes
Price for 1 calendar (per week)
Price for 3 calendars (per week)
Price for 7 calendars (per week)
Price for 15 calendars (per week)
Price for 30 calendars (per week)
SMS & email reminders
2-Way SMS chat
Client management system
Invoices & payments
Credit card processing
Reports & analytics
Data import service
Custom calendar views & groupings
Over 100 specialized, fully customizable templates. Set up as many templates as you need for different types of requirements (eg initial assessment, standard consultation, follow up, etc). Plus, easily duplicate previous notes.
Online bookings automatically update your diary
Payments can be required and processed at the time of booking online
System, Financial and Client reports and analytics
Does not allow for customized views of different practitioner groups. Limited appointment flags – eg does not show when appointments are confirmed. No functionality for group appointments.
Limited – no auto-updating of appointment statuses
Does not allow for custom classifications for diagnosis, health status, etc
Limited to 10, and are not customizable. No images for annotation, check boxes, etc.
Yes, but limited ability to put restrictions on days/times clients can book. Clinicians must also review booking requests and clients cannot pay online
Clients booking online cannot make payments at the time of booking
Yes, but very limited
*Pricing with current special oﬀer available until the end of this month. All prices are in USD.
You can see why we Power Diary is trusted by over 27,000 practitioners!
Try Power Diary for Yourself!
Here’s what Power Diary Clients are Saying…
"You won't look back - it's excellent! Power Diary has made invoicing and receipting enjoyable and professional. I love the note templates which I have customised, and enjoy the support it gives my practice each day. It’s put the fun back into admin tasks for which I am immensely grateful. I only regret not getting it earlier."
"Power Diary has provided St Paul's Counselling Centre with an effective client management system. The system has made client appointments, letters to doctors, client files, payments and Medicare so simple and easy. Highly recommend Power Diary to any Allied Health Organisation or individual Clinician."
St. Paul’s Counselling Centre
"We have been using Power Diary since 2008. It does everything we need: including managing appointments, keeping track of accounts and payments, sending appointment reminders to clients, and the whole system works together. Using Power Diary is like using the iPhone, iPad and iMac. You just don't have to think about it. It is both simple and intuitive, where everything just works!"
Professional Counselling & Psychotherapy Services (Perth, W.A)
"It is easy to manage and administer. The system allows me to keep track of client information without too much time being devoted to it. The SMS system has been a lifesaver as I was putting this data in by phone every day before I started using Power diary. This change has been the best for me. I am learning new features of the system each week. The options for checking Medicare information is excellent on this system."
Seaside Family Counselling Services
"Power Diary helps me manage my whole psychology practice. Invoices, payments, appointments, patient reminders, the list goes on. I really could not function without it and would unreservedly recommend it. A brilliant product. I must add that the helpdesk staff are very courteous, knowledgeable, and helpful - which I think is one of the most important aspects."
Evelyn House Psychology
"The most useful element is the ability to log on from anywhere, and also to have multiple users logging into the one diary. It means I can stay up to date with any changes, and my reception staff can log in whether they are at the front desk, or just happen to be near of phone. I also like the easy backup, and the reporting options. It makes it easy to prepared information for my BAS."
Dr. Vanessa Mills,
"Power Diary is absolutely central to the smooth running of our business. We've found it to be a one-stop shop for managing calendars, invoicing, book-keeping, staying on top of referral patterns, managing Medicare and creating paperless client records. The support we've received when we've had a question about Power Diary has been outstanding. I have full confidence that whatever our query is, Clare and the team will find a way to resolve it. Thank you so much!"
Inner Melbourne Clinical Psychology
Happy customers are our lifeblood. We’d love you to join us.