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SimplePractice vs. Power Diary

Deciding on the best practice management system for you is an important decision. SimplePractice and Power Diary are both great options, but there are some notable differences which really separate them.

What’s the difference between
SimplePractice and Power Diary?

In short, Power Diary offers more features at a much lower price. If a waitlist feature, two-way messaging and the ability to add administrative users are crucial to your practice, then Power Diary is the best choice for you.

We’ll explain exactly how below, or start a free trial to see for yourself…

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See Why Health Practices Love Power Diary

Top rated with 800+ reviews Top rated with 800+ reviews

I’ve used a number of different practice management systems and there’s no doubt that Power Diary is best in class.

Dr. Ryan Kaplan, Clinical Psychologist
Be Psychology and Mental Health

It's been the best program to use. It makes life a whole lot easier. Especially when it comes to the...

Raymond Inkpen,
Principal Clinical Psychologist
Psi Balance Psychology

Absolutely love Power Diary! It’s simple to use and makes my life easy. Cannot recommend this enough to allied health...

Alison Wheatley,
Byford Physiotherapy

Why should you choose Power Diary?


Lower Price for More Features

SimplePractice’s Starter plan restricts practitioners from accessing basic features such as calendar sync, online bookings or customizable notes, and Telehealth is only available for an additional fee.

Additionally, practices with more than one practitioner, must sign up with Simple Practice’s “Plus” plan, which starts at $99/month for the first practitioner, plus $59/month for each additional practitioner. In comparison, with Power Diary’s Power plan you only pay $49 per month for the first practitioner, plus $19/month for each additional practitioner ($9.50*/month for the first 6 months).

With Power Diary, there’s no confusion about the features available to you! All plans include online booking, customizable note templates, Telehealth Lite, appointment reminders and much more. Comparing Power Diary with SimplePractice, you’ll see that for an account with similar functionalities, Power Diary is significantly more affordable and provides more value.

See our price comparison below.


Unlimited Administrative Account Users

When you choose Power Diary, practitioners can add unlimited administrative users to their account with any plan, at no additional charge. This includes billers, supervisors, schedulers, practice managers or admin staff. You’ll only be charged by the number of practitioner on your plan.

With SimplePractice, adding non-practitioner or administrative users isn’t possible without the “Plus” plan, which starts at $99/month for one practitioner. And, there’s a fee to add practice managers – an additional $39/month per user.


Reduce Manual Outreach With Our Waitlist Feature

Every practice experiences cancellations, often at short notice, which can result in an unwelcome financial loss. This shouldn’t impact your day with the need for time-consuming manual outreach to fill the appointment.

With Power Diary’s unique Waitlist feature, you no longer have to spend time filling these gaps. After just a few clicks, an SMS message will be sent directly to a group of clients on your waiting list. Simply select recipients based on criteria such as current length of wait, preferred clinician, availability and more. You’ll often be able to fill the slot within minutes!


SMS and Email Functionality

Although SimplePractice offers secure messaging with team members and clients, this relies on the client seeing notifications from a separate app on their phone or tablet.

With Power Diary, you can communicate easily with seamless 2-way text messaging, which is the mode of communication more people are familiar with. It does not require clients to download or learn any new apps, and also facilitates communication with healthcare providers and third parties.

With our bulk messaging functionality, you can also enhance your marketing and further develop client relationships. Examples include notifying clients of holiday hours and sending upcoming promotions.



Free Data Import Service

Concerned about losing your data during import, or importing it incorrectly? No need to worry, our data import specialists are on hand to help.

Power Diary’s experienced team will take over as soon as you upload the data exported from your previous system, ensuring that everything is imported exactly how it should be.

SimplePractice offers the import of your client list only, while Power Diary will import: client details, client tasks (upcoming notifications), appointments (client, personal and group), clinical and administrative notes, services, products, referrers, referrals, contacts, third parties (billers), communications (SMS, letter and email), documents, files and financial information.

For a thorough and comprehensive import of your data that’s as stress and hassle-free as possible, Power Diary is the clear choice.


In-Platfrom Practice Operations Manual

Power Diary is the only practice management system with an in-platform Practice Operations Manual. It includes a core set of more than 100 policies and procedures designed to save your practice time and money. Plus, you can edit, delete and archive existing policies, add external links, upload files and add policies of your own.

When you begin your free trial with Power Diary, you’ll have immediate access to the Practice Operations Manual. SimplePractice doesn’t offer this feature, in fact, we’re the only practice management system that does. It’s a game-changer!

No risk with our Money-Back Guarantee

Yes, you read that right! Simply start your account now, and if at any point over the next 12 months you decide Power Diary isn’t right for you, just let us know. We’ll refund 100% of any subscription fees you’ve paid.

Still not sure whether to choose
Power Diary or SimplePractice?

Here’s a chart where you can make a fair assessment…

Power Diary vs. SimplePracticePower DiarySimplePractice
Free trial
Price for 1 practitionerStarter plan: $19/ month
$9.50/ month*
Power Plan: $49/month
Started Plan includes 1 Practitioner; 1000 Appointment Limit
Starter plan*: $29/month
Essential** plan: $69/month
Plus plan: $99/month
*Starter doesn’t include appointment reminders and confirmations, online bookings, telehealth customizable notes.
**Starter and Essential plans don’t include calendar sync, embedded online booking and can’t add users.
Price for 3 practitioners/month$87 $43.50*$217
Price for 7 practitioners/month$163 $81.50*$453
Price for 15 practitioners/month$315 $157.50*$925
Price for 30 practitioners/month$600 $300.00*$1,810
Calendar management Color-coded appointment types for easy reference. Shows when an appointment is pending, confirmed, cancelled, arrived, and more. Color-coded only for past and future appointments. Does not allow for customized views of different practitioner groups. Limited appointment flags (no show, cancelled, late cancellation)
Appointment reminders
Automatically send clients SMS and email appointment reminders. Configure reminder settings.
Over 100 specialized, fully configurable templates. Set up as many templates as you need for different types of requirements (eg initial assessment, standard consultation, follow-up, etc). Plus, easily duplicate previous notes.
Auto Appointment confirmation Not included in the Starter plan
Calendar Sync Sync with Google Calendar Calendar sync is only available with Plus plans.
2-Way SMS chat SimplePractice offers messaging to clients and team members through their client portal only.
Not included in the Starter plan.
TelehealthTelehealth Lite included with every account for no added charge. Fully integrated and compliant with all health standards (including HIPAA). End-to-end encryption with peer-to-peer connections. Additional $15/month for Starter plan, included in Essential and Plus plans.
Online FormsFully customizable templates, sent via SMS or email. Clients easily complete and return forms from any device, with clinicians receiving a completion notification. Ideal for client intake forms or for gaining telehealth consent. Add your clinic’s logo for extra professionalism. Creation of your own templates is not available with the Starter plan.
Client management system
Treatment notesOver 100 specialized, fully configurable templates. Set up as many templates as you need for different types of requirements (eg initial assessment, standard consultation, follow up, etc). Plus, easily duplicate previous notes.Dozens available but with limited customizations compared with Power Diary (eg no image and body charting available for annotation). Clinicians are unable to view entire note edit history.
Online bookingsOnline bookings automatically update your calendar. Online booking portal can be branded with a logo, header image, and brand colors. Includes a booking URL and the ability to embed the portal into your website.Online bookings are not automatically added to the calendar – practitioners must review and confirm booking requests. Booking portal can’t be configured with clinic branding. Essential and Plus plans include online booking, but embedding the portal into your website is only available with the Plus plan.
Automations Save time with automations for client recalls, client follow-ups, outstanding invoice follow-ups and more!
Invoices & payments
Credit card processing
Reports & analyticsSystem, Financial and Client reports and analyticsYes, but very limited report options.
Money-back guarantee
Data import servicePower Diary uploads your: client details, client tasks (upcoming notifications), appointments (client, personal, and group), clinical and admin notes; services, products, referrers, referrals, contacts, third parties (billers), communications (SMS, letter, and email), documents/files and financial information.SimplePractice can only import your client list. They are unable to import clinical documentation, diagnosis/treatment plans, billing history, or your existing calendar.
Practice Operations ManualThis industry-first feature provides a core set of policies and procedures that are ready to use and easily adapted to your practice.

*This comparison article reflects information available as of April 2022.

*Pricing with current special offer available until the end of this month.
All prices are in USD

You can see why Power Diary is trusted by thousands of practitioners.

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Here’s what Power Diary Clients are Saying…

“I’ve used a number of different practice management systems and there’s no doubt that Power Diary is best in class.”

Dr. Ryan Kaplan Clinical Psychologist
Be Psychology and Mental Health

"Great easy booking system - love that I can do reports, store patient notes, send emails, invoices and write letters. Has made my business seamless!"

Sarah Sealey,
Amity Physio Pilates

"Really efficient planning and invoicing. The reminder emails and text messages have been reliable. I have been thoroughly impressed with Power Diary!"

Lauren Darsie,
Childspace Paediatric Physiotherapy

"My clients love making appointments through our Client Portal… some wake up with pain in the middle of the night, and they grab their iPad or Tablet and book a time that suits them!"

Tony Logan-Stevens,
Remedial Massage Therapist,
Hands from Heaven

"Helps me get organised and make my appointments for the week. I can easily visually see who is still owing payments and also it creates space for me to add extra things. Your help desk is amazing. Thank you!"

Sophie Egan,
Sophie EGAN Speech Pathology Clinic

"My business could not function without Power Diary. It enables our staff to work from anywhere. Love that we can customise the program to suit our business."

Margaret Asimus,
Skin and Wound Care Consultancy

Happy customers are our lifeblood. We’d love you to join us.

Still need a hand deciding?

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You can contact us through email, online chat, or access our knowledge base.

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