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Personal Trainer

Practice Management Software


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The software loved by
thousands of Personal Trainers

Power Diary Software

Trusted by over 26,700 allied health professionals

End-of-Year Special Offer!

The new year is the perfect time to move to Power Diary – especially with this incredible offer…
Start with Power Diary now to get your subscription FREE until February,
off for the next 6 MONTHS! (Only pay for any SMS’s sent.)

Free Until February
THEN 50% OFF FOR 6 MONTHS

Affordable Pricing to Suit All Clinics

Start a free, fully functional 14 day trial (no credit card required).
Once you decide to signup, our pricing is extremely affordable and delivers incredible value.

JUST ME

1 Calendar

$/week

Now Just $

Try It for Free

LIGHT

2-3 Calendars

$/week

Now Just $

Try It for Free

MEDIUM

4-9 Calendars

$/week

Now Just $

Try It for Free

LARGE

10-20 Calendars

$/week

Now Just $

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PLUS

Enter # Calendars

$/week

Now Just $

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Practice Management Software for Personal Trainers

Manage Your Personal Training Appointments

Power Diary is suited to both individual personal trainers, as well as fitness studios; so schedule management is no sweat! If you’ve used Google Calendar, Outlook or iCal in the past, then it’ll be a breeze. With its ‘drag-and-drop’ calendar functionality, booking appointments is simple. Each booking includes details such as booking history and upcoming bookings.

Simple Appointment Management

  • Drag-and-drop simplicity
  • Ability to book individual, as well as group classes
  • Auto appointment confirmation
  • Sell session packs
  • Unlimited customisations
Go to Appointment Management
Toggle 1 Calendar Management

Minimise No-Shows with Auto Reminders

After pouring so much effort into filling your diary, there are few things more frustrating, not to mention costly, than no-shows. With Power Diary’s appointment reminder feature, you will see a drastic reduction in no-shows, so your hard work will not go to waste. Personal trainers tell us they’ve had fewer no-shows and this alone results in a fantastic return on investment from the subscription. Plus, when appointments do become available, you can count on our Waitlist feature to fill the gap without the need for time-consuming manual outreach.

Automated Appointment Reminders

  • Schedule 1, 2 or 3 automated reminders per appointment
  • Select SMS and/or email reminders
  • Monday’s appointments will receive reminders the week before
  • The Waitlist will fill any empty slots
Go to SMS & Email Communication
Toggle 2 SMS & Email Communication

Telehealth Video Calls

Secure technology that makes telehealth easy for you and your clients. If you and your clients can’t be in the same place, you can now use Telehealth to provide your services

Simple and Secure Telehealth

  • No logins or downloads for clients
  • Screen sharing
  • Screen recording (coming soon)
  • Secure and compliant with health standards
Go to Telehealth
Toggle 3 Telehealth

Online Forms

Create secure custom forms to collect client information online. Say goodbye to messy clipboards and time-consuming data entry. Use online forms to get the information you need, directly from your clients. Use these for New Client Intake Forms, Telehealth Consent forms and anything else your practice needs.

Eliminate Paperwork

  • Start from our form library, then customise to suit your needs
  • Include text fields, multiple choice questions, images and more
  • Collect client signatures for consent
  • Send forms to clients via SMS or email
  • Responses automatically added to their client file
Go to Online Forms
Toggle 4 Online Forms

Manage Your Clients with Ease

Power Diary is cloud-based, so all of your data is accessible from your phone, tablet or laptop, so long as you have an internet connection. This will save on administration costs, plus eliminate the need to be in the office, on a call or near your email.

Your Personal Training Clients in One Place

  • Client Details, Classifications and Communications all included
  • Referrer Details
  • Insurance Details
  • Third Party Information
Go to Client Management
Toggle 5 Client Management

Note Templates Perfect for Personal Trainers

Our customers frequently praise Power Diary’s treatment note templates as they save huge amounts of their time. Our templates are fully customisable, so you can create templates perfect for you and your clients, either start from scratch or use one of our many preloaded templates.

Personal Training Treatment Note Templates

  • Unlimited creation, use and storage of templates
  • Access to our library of specialised templates
  • Customise with text areas, tick boxes, and relevant anatomy images with annotations
Go to Clinical Notes
Toggle 6 Clinical Notes

Enable Clients to “Book Now”

By adding a booking link to your website, you will enable clients, existing and new, to not only book their appointments at their convenience but also pay for them at the same time. This simple integration means another saving on administration costs. We’ve been told by Personal Trainers that they love that others can access and schedule appointments.

Simple Online Booking

  • Customise your portal with personal branding, messages and options
  • Accept clients both existing and new
  • Accept bookings at any time, regardless of your ‘opening hours’
  • Secure payments accepted at the same time
Go to Online Bookings
Toggle 7 Online Bookings

Customise Your Invoices and Payments

Invoicing and receipting could not be easier with Power Diary. They are fully customisable, with optional integrations with invoicing and payment platforms for everyone’s convenience. The invoicing feature allows you to easily track outstanding payments, plus assists with creating an EOFY report for your accountant!

Invoice Clients Directly from Power Diary

  • Customise invoices and receipts
  • Secure payment processing
  • Integrate with payment platforms
  • Track outstanding payments
Go to Payments & Invoices
Toggle 8 Payments & Invoices

Case Studies

bayside sports medicine group

Solo Physiotherapy Practice grows into a Large Multidisciplinary Clinic

Partners, Tessa and Sarah say that having a solid practice management system has provided a good foundation for growth.

See this physiotherapy case study here.

Ships Physio

Physiotherapist Uses Telehealth and Sees Improved Client Engagement

“Power Diary is helping us become a ‘visiting and video’ service - we have all the tools we need, whether we’re on the road or on the screen.”

See this physiotherapy case study here.

Free Until February
THEN 50% OFF FOR 6 MONTHS
End-of-Year Special: Start now and get your subscription FREE until February,
then 50% off for the next 6 MONTHS! (Only pay for any SMS’s sent.)
Start Your Free Trial Now
No credit card required

Performance Software for Personal Trainers

Access Anywhere

As a cloud-based system, Power Diary enables you to access your data and account from anywhere, as long as you have an internet connection. This is ideal for session prep, updating client notes in real-time, and keeping on top of your admin.

Easy to Use

Power Diary requires no clunky software to be installed and takes no time at all to set up and, with minimal IT skills needed, you can get started without delay!

Top Security Technology

The security of your sensitive client data is extremely important to us. At Power Diary, we use only the best encryption technology available, so rest assured with the knowledge that your data is securely stored and backed up. There is even the option to limit the access levels of members of your team.

Used by Thousands of Personal Trainers

Power Diary is trusted by over 26,700 users, across 23 countries, and over 85 health sectors.

No Strings Attached

We do not believe in lock-in contracts. You are free to upgrade, downgrade, export, or cancel your account at any time. No notice required. Your data is always yours, we just help you to manage it.

Unlimited Free Support

No matter how big or small the question, we are always on hand to support you for the full duration of your membership, either via email or live chat on our website. If you’d prefer a phone call or demonstration then just let us know and we can arrange that too!

No risk with our Money-Back Guarantee

Yes, you read that right! Simply start your account now and if at anytime over the next 12 months you think Power Diary isn’t right for you just cancel your account and we’ll refund 100% of any subscription fees you’ve paid.

Power Diary integrates seamlessly with…

See what Personal Trainers love most about Power Diary

"Very simple to use. The support has been prompt and helpful. Clear interfaces. Would recommend to any similar business."

Antony Choice,
Sports Massage & Injury Management Clinic

"My clients love making appointments through our Client Portal… some wake up with pain in the middle of the night, and they grab their iPad or Tablet and book a time that suits them!"

Tony Logan-Stevens,
Remedial Massage Therapist,
Hands from Heaven

"Great easy booking system - love that I can do reports, store patient notes, send emails, invoices and write letters. Has made my business seamless!"

Sarah Sealey,
Physiotherapist,
Amity Physio Pilates

"It saves me time sending out SMS reminders, and is instrumental in organizing group classes, tracking attendance statistics and is able to keep track of punch pass uses."

Katelyn,
Barre SMSD Fitness Centre

"Power Diary is an amazing tool. I am not solving any business problems, but love the convenience of being able to remote in from any device anywhere to access it. I am not an IT person and I can use the product easily. It makes simple sense. Little features to help make it more timely for all."

Kim Cheshire,
Potential Self

"Great Program! There are so many good things about this online diary system that it's difficult to list them... first, is the wonderful support that comes with it... I rarely have had to wait a day for someone to get back to me and always with good support. The diary is relatively easy to use - set out well - appointment making and altering is smooth and easy, adding personal appointments and being able to colour code, the way the side window opens up to add detail and invoicing, and of course the invoicing attached is easy to use."

Steve Jobson,
inSync for Life

Free Until February
THEN 50% OFF FOR 6 MONTHS
End-of-Year Special: Start now and get your subscription FREE until February,
then 50% off for the next 6 MONTHS! (Only pay for any SMS’s sent.)
Start Your Free Trial Now
No credit card required