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Occupational Therapy

Practice Management Software


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The software of choice for thousands of Occupational Therapists

Power Diary Software

Practice Management Software for Occupational Therapists

Manage Your Practice’s Appointments

Power Diary caters to both solo occupational therapists and multi-location clinics, so whatever your needs are, your calendar will always be up-to-date.

Worried you aren’t tech-savvy enough? Don’t be! If you’re familiar with Outlook, Google Calendar, or iCal, you’ll find Power Diary easy to use with drag-and-drop functionality. Schedule appointments at the click of a button, and manage multiple diaries in one place.

The Simplest Way to Manage Appointments

  • Colour-coded appointments for quick visual referencing
  • Easily view previous and upcoming client bookings
  • Manage multiple locations from one central diary
Go to Appointment Management
Toggle 1 Calendar Management

Eliminate ‘No-Show’s with Appointment Reminders

Filling your diary takes a lot of effort, so it’s frustrating for your occupational therapy practice when no-shows occur, not to mention costly both in terms of time and money.

With Power Diary’s automated appointment reminders, you can virtually eliminate this problem. Customise and schedule up to 3 reminders per appointment, and for any cancellations received, use the Waitlist feature to quickly fill them with minimal time and effort required. We’ve been told that OT’s find the SMS reminders particularly useful for reminding parents.

Automated SMS & Email Reminders

  • Schedule up to 3 automated SMS and email reminders per appointment
  • Send reminders for Monday’s appointments the previous week
  • Quickly fill empty slots using the Waitlist feature
Go to SMS & Email Communication
Toggle 2 SMS & Email Communication

Telehealth Video Calls

Our secure technology makes Telehealth easy for you and your clients, particularly at times when you can’t be in the same place. With end-to-end encryption, you can use Telehealth to continue to service your clients.

Simple, Secure Telehealth Technology

  • Fully integrated, so no logins or downloads required
  • Screen sharing
  • Secure and compliant with all health standards
  • Screen recording (coming soon)
Go to Telehealth
Toggle 3 Telehealth

Online Forms

Create secure, custom forms to collect information online, directly from your clients. No more messy clipboards and time-consuming data entry, with data automatically updating your client files. You can apply your branding, and even collect signatures; ideal for New Client Intake Forms and Telehealth Consent Forms.

Eliminate Paperwork

  • Start from our library of specialist forms, then customise to suit your needs (or start from scratch!)
  • Include text fields, multiple-choice questions, images and more
  • Collect client signatures for consent
  • Send forms to clients via SMS or email
  • Responses automatically added to their client file
Go to Online Forms
Toggle 4 Online Forms

A CRM That’s Available Wherever You Are

As a cloud-based software, all of your data is easily accessible from one central location via your computer, tablet or mobile phone; all you need is an internet connection. This saves on administration costs and eliminates the need to be in the office or checking your emails. You can update client records on-the-go. OT’s tell us they love that Power Diary complies with record-keeping requirements and is easily accessed by all staff, regardless of their location.

Everything You Need in One Place

  • Access client notes, uploaded files and more
  • Full Client Details, Classifications and Communications
  • Manage client communications
  • Review referrer details and insurance information
Go to Client Management
Toggle 5 Client Management

Treatment Notes Tailored for your OT Practice

Choose from a library of pre-loaded, specialist note templates, or create your own from scratch. Create and store as many as your practice requires, and record as much or as little information as needed. This feature is particularly useful for occupational therapists, as the templates have the flexibility to include text fields, multiple choice and tick boxes, images/body charting (with annotation) and more.

Occupational therapists tell us that they’ve noticed a decrease in the time spent on writing their notes!

Personalised Note Templates for Your Clinic

  • Create and store as many templates as required
  • Full access to pre-loaded, specialist templates
  • Add text areas, diagrams and images, tick boxes, and more
Go to Clinical Notes
Toggle 6 Clinical Notes

Allow Clients to Book and Pay Online

Add a “Book Now” link to your website to allow around-the-clock bookings (and payments!), without the need to manually coordinate client availability with your calendar. Another saving on administration costs, whilst providing a service which sets you apart from the competition.

Convenient for Practitioners, and Clients

  • Clients book at their convenience, for individual or group appointments
  • Customise your client portal with a logo
  • Include personalised messages and instructions
  • Wake up to new appointments booked overnight
Go to Online Bookings
Toggle 7 Online Bookings

Send Invoices and Process Payments

Power Diary’s flexible, integrated invoicing feature allows occupational therapists to send customised and branded invoices and receipts to clients, as well as securely processing payments via the client portal. You are able to accept multiple types of payment, and with the easy-to-use reporting, you can stay on top of any outstanding accounts, as well as connect with relevant healthcare providers.

Integrated Invoicing Solution

  • Customisable invoices and receipts
  • Apply insurance details
  • Include single or multiple services
  • Accept multiple types of payments
Go to Payments & Invoices
Toggle 8 Payments & Invoices

Case Studies

Ships Physio

Physiotherapist Uses Telehealth and Sees Improved Client Engagement

“Power Diary is helping us become a ‘visiting and video’ service - we have all the tools we need, whether we’re on the road or on the screen.”

See this physiotherapy case study here.

bayside sports medicine group

Solo Physiotherapy Practice grows into a Large Multidisciplinary Clinic

Partners, Tessa and Sarah say that having a solid practice management system has provided a good foundation for growth.

See this physiotherapy case study here.

50% OFF
START IN [month]: SPECIAL OFFER
Begin your free trial before the end of [month] [year] to receive 50% off for your first 6 months!
Start Your Free Trial Now
No credit card required

Streamline Your Occupational Therapy Practice with Powerful Software

Always Online

As a cloud-based software, you can access your data wherever you have an internet connection; ideal for keeping up-to-date with your admin and maintaining client files, so no need to input your handwritten notes later in the day.

Intuitive and Simple to Use

Power Diary requires no downloads or set-up and has an easy-to-use interface – you don’t need any IT skills to get started, and our team will help with any data import you require.

Security is a Top Priority

Using the latest in security technology, Power Diary takes the security of your sensitive and private data very seriously. From storage to back-ups and protection, rest assured that you’re covered at every stage.

Used by Thousands of Occupational Therapists

Established in 2007, Power Diary helps healthcare professionals manage their practices. Since then, it has grown to have a user base of over 27,000 users from 23 different countries, across 85 different health sectors.

No Lock-Ins, No Contracts

You’ll never be locked into a contract and your data will always be yours. Upgrade, downgrade, export or cancel your account at any time, no questions asked. With Power Diary you pay month-to-month for a system that supports your practice.

Unlimited Support at No Cost

We’re always on hand to support you and your occupational therapy practice, no matter how big or small your question. If you need help at any stage, we’re just an email or live-chat away!

No risk with our Money-Back Guarantee

Yes, you read that right! Simply start your account now and if at anytime over the next 12 months you think Power Diary isn’t right for you just cancel your account and we’ll refund 100% of any subscription fees you’ve paid.

Integrates seamlessly with…

See what Occupational Therapists say about Power Diary

"Makes organising appointments a lot easier, particularly with the sms reminders for parents."

Emmalyn,
Occupational Therapy Clinic

"Power Diary is great. It keeps track of appointments and billing. Makes tax and BAS very easy."

Lauren,
Psychology & Occupational Therapy Clinic

"Powerdiary has streamlined so much of our admin, complies with our record-keeping requirements and is easily accessed by all staff, regardless of their location."

Mel Hughes,
Speech Pathology & Occupational Health Clinic

"Convenient access to my calender no matter where I am. Very helpful in story client notes and details."

Tiffany, Children’s Occupational Therapy Clinic

"Using PowerDiary has allowed me to decrease the time spent on writing client notes, creating practice reports as well as reducing the amount of paper I use in my business. I love how I can log in from my computer or tablet, allowing me to keep my documentation in my mobile business up to date."

Leesa Musarra, Occupational Therapist
Therapy Solutions

"Systematic, streamlined, reliable and everything in one place."

Jane,
Paediatric Occupational Therapy Practice

50% OFF
START IN [month]: SPECIAL OFFER
Begin your free trial before the end of [month] [year] to receive 50% off for your first 6 months!
Start Your Free Trial Now
No credit card required