Powerful Occupational Therapy Practice Management Software

Power Diary caters to both solo occupational therapists and multi-location clinics, so whatever your needs are, your calendar will always be up-to-date.

Worried you aren’t tech-savvy enough? Don’t be! If you’re familiar with Outlook, Google Calendar, or iCal, you’ll find Power Diary easy to use with drag-and-drop functionality. Schedule appointments at the click of a button, and manage multiple diaries in one place.

The Simplest Way to Manage Appointments

• Colour-coded appointments for quick visual referencing
• Easily view previous and upcoming client bookings
• Manage multiple locations from one central diary

Filling your diary takes a lot of effort, so it’s frustrating for your occupational therapy practice when no-shows occur, not to mention costly both in terms of time and money.

With Power Diary’s automated appointment reminders, you can virtually eliminate this problem. Customise and schedule up to 3 reminders per appointment, and for any cancellations received, use the Waitlist feature to quickly fill them with minimal time and effort required. We’ve been told that OT’s find the SMS reminders particularly useful for reminding parents.

Automated SMS & Email Reminders

• Schedule up to 3 automated SMS and email reminders per appointment
• Send reminders for Monday’s appointments the previous week
• Quickly fill empty slots using the Waitlist feature

Our secure technology makes Telehealth easy for you and your clients, particularly at times when you can’t be in the same place. With end-to-end encryption, you can use Telehealth to continue to service your clients.

Simple, Secure Telehealth Technology

• Fully integrated, so no logins or downloads required
• Screen sharing
• Secure and compliant with all health standards
• Screen recording (coming soon)

Create secure, custom forms to collect information online, directly from your clients. No more messy clipboards and time-consuming data entry, with data automatically updating your client files. You can apply your branding, and even collect signatures; ideal for New Client Intake Forms and Telehealth Consent Forms.

Eliminate Paperwork

• Start from our library of specialist forms, then customise to suit your needs (or start from scratch!)
• Include text fields, multiple-choice questions, images and more
• Collect client signatures for consent
• Send forms to clients via SMS or email
• Responses automatically added to their client file

As a cloud-based software, all of your data is easily accessible from one central location via your computer, tablet or mobile phone; all you need is an internet connection. This saves on administration costs and eliminates the need to be in the office or checking your emails. You can update client records on-the-go. OT’s tell us they love that Power Diary complies with record-keeping requirements and is easily accessed by all staff, regardless of their location.

Everything You Need in One Place

• Access client notes, uploaded files and more
• Full Client Details, Classifications and Communications
• Manage client communications
• Review referrer details and insurance information

Choose from a library of pre-loaded, specialist note templates, or create your own from scratch. Create and store as many as your practice requires, and record as much or as little information as needed. This feature is particularly useful for occupational therapists, as the templates have the flexibility to include text fields, multiple choice and tick boxes, images/body charting (with annotation) and more.

Occupational therapists tell us that they’ve noticed a decrease in the time spent on writing their notes!

Personalised Note Templates for Your Clinic

• Create and store as many templates as required
• Full access to pre-loaded, specialist templates
• Add text areas, diagrams and images, tick boxes, and more

Add a “Book Now” link to your website to allow around-the-clock bookings (and payments!), without the need to manually coordinate client availability with your calendar. Another saving on administration costs, whilst providing a service which sets you apart from the competition.

Convenient for Practitioners, and Clients

• Clients book at their convenience, for individual or group appointments
• Customise your client portal with a logo
• Include personalised messages and instructions
• Wake up to new appointments booked overnight

Power Diary’s flexible, integrated invoicing feature allows occupational therapists to send customised and branded invoices and receipts to clients, as well as securely processing payments via the client portal. You are able to accept multiple types of payment, and with the easy-to-use reporting, you can stay on top of any outstanding accounts, as well as connect with relevant healthcare providers.

Integrated Invoicing Solution

• Customisable invoices and receipts
• Apply insurance details
• Include single or multiple services
• Accept multiple types of payments