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WriteUpp vs. Power Diary

With such a huge variety of practice management systems available today, it can be difficult choosing the one best suited to you and your practice. Both WriteUpp and Power Diary are great options, but there are some differences which really set them apart.

What’s the difference between
WriteUpp and Power Diary?

In short, if your practice would benefit from pre-prepared treatment note templates, a free online booking function, and seamless two-way SMS messaging, then Power Diary will be the best option for you.

We explain exactly how below or start a free trial to see for yourself…

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See Why Health Practices Love Power Diary

Top rated with 800+ reviews Top rated with 800+ reviews

I’ve used a number of different practice management systems and there’s no doubt that Power Diary is best in class.

Dr. Ryan Kaplan, Clinical Psychologist
Be Psychology and Mental Health

It's been the best program to use. It makes life a whole lot easier. Especially when it comes to the...

Raymond Inkpen,
Principal Clinical Psychologist
Psi Balance Psychology

Absolutely love Power Diary! It’s simple to use and makes my life easy. Cannot recommend this enough to allied health...

Alison Wheatley,
Byford Physiotherapy

Why should you choose Power Diary?


Streamline with Specialised Note Templates

Writing treatment notes can be very time consuming, especially without the right templates in place. This is why at Power Diary we offer 100+ specialised templates completely free, all of which can be customised to suit each practitioner’s needs. Choose to add or remove elements such as text and note sections, multiple choice and tick boxes, image and body charting with annotation, and more. For added efficiency, you can also just duplicate previous notes.

Whilst WriteUpp doesn’t provide pre-prepared templates, they do allow practitioners to create their own from scratch, but the elements offered are very limited in comparison, and with no option to duplicate a previous note.


Unparalleled Two-Way Communication

Communication plays a vital role in the running of a health practice. Whilst both systems offer SMS and email appointment reminders, as well as sending individual SMS messages and emails, only Power Diary offers advanced two-way chat capabilities. This facilitates seamless communication between the practitioner and their clients, colleagues and other third parties, all from within the app; to clients it’ll seem like a normal text chat.

With WriteUpp, any SMS messages and emails are one-way, and are purchased in bundles, whereas with Power Diary, you just pay for what you use each month.


Increase Marketing with Bulk Communication and Integrations

SMS messaging is not only ideal for communicating with clients individually, but it can also act as a powerful marketing channel, particularly when sent in bulk. Unlike WriteUpp, with Power Diary you can send bulk text messages to promote any upcoming promotions and events, as well as notifying clients of updated opening hours or a change of address.

Additionally, Power Diary allows for bulk sending of emails; also ideal for promotional marketing and clinic updates, plus sending out newsletters. Alternatively, you can utilise Power Diary’s integration with Mailchimp to increase your marketing and improve on existing client relationships. Simply import your client list and you’re all set to start sending up to 12,000 beautiful, automated emails for no added cost!

WriteUpp does not facilitate bulk SMS or email, and has no email marketing integrations.


Free Online Booking Feature

Allowing clients to book appointments online not only allows for round-the-clock bookings, but research shows that most patients actually prefer to schedule their own appointments online. This is also a great way to fill last-minute slots, with 26% of online bookings being for the same or next day.

Although both systems allow online bookings, only WriteUpp charges an additional monthly fee to enable practitioners to offer the feature to clients, whereas with Power Diary, no additional fees are incurred for this, so your clients can book their appointments online completely free of charge.

A ‘book now’ link or button can be added to your website, redirecting clients to your client portal, where custom online availability and other rules can be applied. WriteUpp doesn’t support website booking links, and the portal shows full practitioner availability to clients (according to their working hours).


Advanced Portal to Impress Clients

With client portals becoming more popular, and often being the go-to place for clients looking to book appointments, it makes sense for portals to reflect the look and feel of a clinic. WriteUpp offers 6 generic themes to be applied to the portal, whereas Power Diary gives you the option to apply brand colours, plus add a logo and a header image, to really make you stand out from the crowd.

In addition, Power Diary offers various customisations including personalised appointment instructions, your cancellation policy, and much more.


Keep On Top of Finances

Both systems offer fully integrated invoicing from within the app, but Power Diary boasts additional functionalities which will save you time and help you keep track of outstanding payments.

Alerts are an important invoicing functionality within Power Diary. Practitioners can be alerted of invoices outstanding on each day, as well as setting custom pop up alerts when a new online booking is made by a client with unsettled invoices. There is also the option to block online appointments for certain clients until invoices are settled.

Additional options with Power Diary include the option to record full or partial payments, combine multiple invoices into one statement, combine invoices for multiple clients for insurance or business invoicing, and more.


In-Platform Practice Operations Manual

Professional policies and procedures are essential for any practice. With Power Diary’s in-platform Practice Operations Manual, we’ve done most of the work for you! The Practice Manual includes over 100 policies and procedures, simply make any edits you’d like (or add in your own policies!) and you’ll have everyone in your practice on the same page, in no time.

PLUS, it’s all available to you at no additional cost when you start your Power Diary subscription. WriteUpp doesn’t offer this feature, you’ll only find it at Power Diary.

No risk with our Money-Back Guarantee

Yes, you read that right! Simply start your account now, and if at any point over the next 12 months you decide Power Diary isn’t right for you, just let us know. We’ll refund 100% of any subscription fees you’ve paid.

Still not sure whether to choose
Power Diary or WriteUpp?

Here’s a chart where you can make a fair assessment…

Power Diary vs. WriteUppPower DiaryWriteUpp
Free trial
Price for 1 practitioner (per week)£8 £4*£4.50 (£20/month)
(includes £4.95 online booking feature fee)
Price for 3 practitioners (per week)£14 £7*£9.50 (£42/month)
(includes £4.95 online booking feature fee)
Price for 7 practitioners (per week)£20 £10*£19.50 (£85/month)
(includes £4.95 online booking feature fee)
Price for 15 practitioners (per week)£32 £16*£36 (£157/month)
(includes £4.95 online booking feature fee)
Price for 30 practitioners (per week)£45 £22.50*£67.50 (£292/month)
(includes £4.95 online booking feature fee)
Calendar managementAble to apply custom availability for clients booking online. Choose from various availability patterns.Unable to set custom availability for online bookings and restricted availability patterns compared with Power Diary.
SMS & email remindersSend up to 3 SMS and email reminders per appointment. Responses auto-update appointment statuses within the diary.Yes, but restricted to 2 reminders per appointment.
2-Way SMS chat
TelehealthIntegrated telehealth feature, free of charge. Compliant with all health standards (including HIPAA), using end-to-end encryption with peer-to-peer connections.Yes, video consultation minutes can be purchased for as little as 1p/min.
Online FormsLibrary of specialised online form templates. Easy completion in advance of appointments, with the ability to request signatures and add branding. Responses are added to client files.Send customised forms to patients, with responses automatically stored in their records.
Client management system
Treatment notesOver 100 specialised, fully customisable templates, including image and body charting with annotation. Set up as many templates as you need for different types of requirements, and easily duplicate previous notes.Yes, but no pre-prepared treatment note templates available. Practitioners must create all from scratch, but limited options compared with Power Diary, including no image and body charting for annotation. Practitioners can upload annotated photos, but cannot be edited after upload. Unable to duplicate previous notes.
Online bookingsA booking link can be added to a website or Facebook. Online bookings automatically update your diary. Booking portal can be branded with a logo, header image, and brand colours, as well as cancellation policy and personalised instructions.Yes, but for an additional monthly fee per practice. Not possible to add a booking link to a website. Unable to book group or class appointments – practitioners must manually add a new appointment per client for group bookings. Restricted branding options with 6 themes to choose from.
Invoices & paymentsAble to combine invoices for multiple individuals for business or insurance purposes, can set calendar alerts to flag clients with outstanding payments, and also block these clients from booking new appointments. Integrates with Xero and Stripe.Yes, but very basic and restricted functionalities compared with Power Diary. Unable to combine multiple invoices into a statement, combine invoices for multiple clients for insurance or business billing, record full or partial payments, or set alerts for outstanding invoices. Integrates with Xero and Stripe.
Credit card processing
Reports & analyticsYes, but very limited compared with Power Diary.
Money-back guarantee
Data import serviceA free data migration included for all accounts, including free trials, by data import specialists.Data import is self-guided.
Practice Operations ManualThis industry-first feature provides a core set of policies and procedures that are ready to use and easily adapted to your practice.

*This comparison article reflects information available as of April 2020.

*Pricing with current special offer available until the end of this month.
All prices are in GBP and are rounded to the nearest £0.50.

You can see why Power Diary is trusted by thousands of practitioners.

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Here’s what Power Diary Clients are Saying…

"Really efficient planning and invoicing. The reminder emails and text messages have been reliable. I have been thoroughly impressed with Power Diary!"

Lauren Darsie,
Childspace Paediatric Physiotherapy

"Very easy to use. Interfaces with Xero, and Medicare and MailChimp. So convenient to use from an iPhone or iPad too!"

Amanda Mannes,
Dietitian & Nutritionist,
Accept Health

"Love Power Diary – easy to use /navigate for both myself & my clients. Clients love the reminder text messages. I don’t have a web page, but I was still able to set up the diary & my clients found it easy to access & the convenience of booking themselves in. Thank you for making it easy for me."

Michelle Rademaker,
Remedial Massage,
Michelle Rademaker Therapies

"Using PowerDiary has allowed me to decrease the time spent on writing client notes, creating practice reports as well as reducing the amount of paper I use in my business. I love how I can log in from my computer or tablet, allowing me to keep my documentation in my mobile business up to date."

Leesa Musarra, Occupational Therapist
Therapy Solutions

"Power Diary has helped me stay in contact with my clients and reduce no shows with the ability to automate reminders. It has definitely been a factor in my business growth."

Kristyna Brown,
Remedial Massage Therapist,
Your Body Wellness

"Very simple to use. The support has been prompt and helpful. Clear interfaces. Would recommend to any similar business."

Antony Choice,
Sports Massage & Injury Management Clinic

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Still need a hand deciding?

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You can contact us through email, online chat, or access our knowledge base.

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