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    All Features List

    Calendar Management

    Appointment management made easy with alerts, reminders, waitlisting, and more.

    Client Appointments

    Add an individual appointment to any online diary.

    Recurring Appointments

    Set appointments to recur at required frequency, e.g. weekly, fortnightly etc.

    Multiple Location Rostering

    Appointments automatically set to location based on diary roster.

    Multiple Availability Blocks

    Add multiple start, finish and break times per day.

    Multiple Diary Views

    Order by daily, weekly, or group appointments.

    Availability Exception Rules

    Add availability exceptions such as public holidays, staff meetings, etc.

    1 Click Management

    Easily add, edit, customise or deactivate clinician calendars.

    Custom Diary Display Size

    Set your diary to display with small, medium or large blocks.

    Custom Roster Design

    Set custom colored backgrounds to indicate different locations.

    Group Appointments

    Add a new group appointment to any online diary.

    Coloured Appointment Flags

    Use custom flags to identify important information, e.g. New Client.

    Appointment Warnings

    Display visual warning flags on selected appointments.

    Intuitive Client Search

    Automatic search of client database as new appointment created.

    Custom Diary Intervals

    Set diary intervals to suit your business e.g. 15, 30 or 60 minutes.

    Date Selector

    Quickly navigate to any date in the past or future.

    Deactivated Diary Storage

    Diaries of former staff can be deactivated with all information saved.

    Multiple Locations

    Automatically set locations for appointments based on roster.

    Printable Appointments

    Print a hard copy of your appointments for the day, week or a group view.

    Personal Appointments

    Order by daily, weekly, or group appointments.

    Waitlist

    Record preferences, add to waitlist. Text availabilities, and receive replies.

    Appointment Conflict Alert

    Get an alert if a new appointment conflicts with an existing booking.

    Appointment Search Tool

    Search tool to find upcoming appointments for specific clients.

    Custom Business Hours

    Set business hours on a per user or location basis.

    Custom Display Order

    Change order that diaries are displayed on the main diary page.

    Drag + Drop Ordering

    Move appointments around; easily edit start and finish times.

    Quick Jump Navigation

    Shortcut buttons to quickly jump ahead in your diary

    Permanent Diary Deletion

    Securely purge all diary content from our database forever.

    SMS & Email Communication

    Automated and customisable text messages and email reminders

    SMS Reminders

    Automated text message reminders prior to appointment.

    Custom Reminder Content

    Use default or write your own reminder message to match your needs.

    Adjustable Notice Time

    Automatically send reminders 1 to 7 days in advance.

    Instant Booking Notifications

    Send clients an immediate text or email when a new appointment is booked.

    Email Reminders

    Automated email reminders prior to appointment.

    Up to 3 Reminders

    Automatically send up to three text or email reminders per appointment.

    Adjustable Reminder Settings

    Can be adjusted at a practice, client or individual appointment level.

    Early Weekend Reminders

    Opt to send weekend appointment reminders on Friday instead.

    Auto Appointment Confirmation

    Appointment status updated based on client replies.

    Merge Fields

    Use merge fields to personalise your custom messages.

    Reminder Notes + History

    View details of all reminders sent and text replies received.

    Link Embedding

    Email reminders can link to other resources, e.g. map, directions, fees.

    Telehealth Video Calls

    Secure video calls that are simple for you and your client

    Secure & Compliant

    End-to-end encryption and compliant with all health standards (including HIPAA)

    Online Payments

    Take payments online for your telehealth sessions

    Click & Connect

    Your clients just click a link to start the call – no downloads or logins

    Screen Sharing

    Coming soon

    Totally Free

    Telehealth is free for existing clients and new clients joining this month

    Session Recording

    Coming soon

    Client Management

    Keep all your client information organised with everything in one, secure and accessible place

    Secure Client Database

    Secure and protected database of all past and current clients.

    Preferred Reminder Types

    Override default settings and set the client’s preferred reminder types.

    Set Client Recalls

    Set client recalls and select a custom template to be sent.

    Multiple Gender Options

    Set your own custom gender options in addition to male, female, and other.

    Back and Forth Text

    Have real-time, back and forth SMS chat with clients.

    Custom Client Classifications

    Setup and assign client classifications e.g. weight loss, anxiety, life coaching.

    Automated Event Reminders

    Receive notifications for specific events e.g. client birthdays, session expiration.

    New Appointment Control

    Block / allow new appointments to be created for individual clients.

    File Tagging

    Organize and manage your file uploads with our tagging system.

    Auto Letter Writer

    Generate letters with client or referrer information merged.

    Preferred Notice Periods

    Override default settings and set client’s preferred notice periods.

    Archive or Delete Old Clients

    Safely dispose of outdated client information and records.

    Treatment Notes

    Our treatment note templates save practitioners lots of time

    Custom Note Templates

    Include text areas, tick boxes, multiple choice, body charts, and diagrams.

    Autosave

    Autosaves as you type to prevent losing your work.

    Edit Body Charts

    Draw or annotate body charts within the session note.

    Upload and Attach Files

    Upload and attach files or documents to individual session notes.

    Print Client File

    Print all notes for hard copy back up, or to supply to others when required.

    View and Write Mode

    Simultaneously view any previous note while writing a new note.

    Duplicate Previous Note

    Create a new note by duplicating a previous note.

    Quick Find Search Tool

    Use the search function to locate notes containing specific content.

    View Note History

    Scroll through previous notes to quickly view client history.

    Online Bookings

    Allow clients to book and pay online at their convenience.

    Unique Booking URL

    Link your website to your Client Portal using your unique URL.

    Embeddable Client Portal

    Embed Client Portal directly into your website (optional).

    Accept Credit Card Payments

    Require or give client option of paying at time of booking.

    Personalised Instructions

    Display custom instructions to clients accessing your Client Portal.

    Own or Any Clinician

    Enable clients to book any clinician or only their usual provider.

    Accept New Clients

    Allow new clients to instantly register and book appointments.

    Appointment Rules

    Set new appointment rules (e.g. must book 12 hours in advance).

    Brandable Portal Options

    Add your logo or header image and set colours to match your image.

    Individual, Group, or Class

    Enable bookings for individual appointments and groups/classes.

    Privacy Protection

    All other client details and appointments are hidden.

    Custom Service Selection

    Allow all or only some service types to be booked online.

    Custom Cancellation Policy

    Enforce custom cancellation policy (e.g. 24 hours notice required).

    Access Control

    Control exactly what your clients can see and do.

    Custom Terms & Conditions

    Option to allow new clients to instantly register and book appointments.

    New Client Registration

    Set business hours on a per user or location basis.

    Payments & Invoices

    Secure, flexible, and seamless invoicing, payment processing, and more.

    Brandable Invoices

    Customize your invoices/receipts with your logo and details.

    Online Payment

    Process credit card payments without a terminal.

    Custom Invoice Text Per Diary

    Add custom text to display on invoices generated from each diary.

    Include Additional Info

    Add payment terms, bank details or custom message on invoices/receipts.

    Include Provider Number

    Automatically includes provider number and other practitioner details

    Single or Multiple Service Listing

    List single or multiple services and products provided during appointment.

    De-identify Invoices

    Opt to remove client name and identifying information from invoices.

    Adjustable Invoice + Receipt Size

    Select size to suit your needs and client preferences.

    Edit Individual Charges

    Edit charges for services and products provided for a specific appointment.

    Multiple Payment Methods

    Record cash, credit card, HICAPS, EFT, voucher, etc.

    Full or Partial Payments

    Receipts display full or partial payments received.

    Print or Email

    Invoices, receipts or statements can be printed or emailed to client or contact.

    Statements

    Combine multiple invoices on to one Statement.

    Assign Invoice to 3rd Party

    Assign client invoices to third parties such as their employer.

    Medicare + Insurance Compliance

    Automatically adds required information to all invoices.

    Reports & Analytics

    Generate system reports that increase the efficiency and effectiveness of your data.

    Create Client Reports

    • Appointments
    • Birthdays
    • Client classifications
    • Client retention
    • Expiring memberships
    • New or inactive clients
    • Total appointments booked

    Maintain Financial Reports

    • Accounts receivable
    • Aged receivables
    • Invoices created
    • Payments processed

    Generate System Reports

    • Deleted appointments
    • Inactive referrers
    • Marketing campaign logs
    • Recent referrers
    • Recurring appointment expiration
    • Session pack expiration

    Robust Integrations

    Stripe

    Seamlessly process credit card payments directly through your Power Diary account

    Google Calendar

    Your calendar can be automatically synced with Google Calendar, allowing you to use your phone to view appointments

    Xero

    Save time by exporting your clients, invoices, and payments directly to Xero

    Physitrack

    Manage your clients’ exercise prescriptions by using Physitrack right within Power Diary

    Tyro & Hicaps Go

    Coming soon …

    Medicare & DVA

    Submit bulk billed or patient claims directly through Power Diary

    MailChimp

    Export your clients directly to your Mailchimp account to really maximise your marketing and communication efforts

    Security & Compliance

    We keep your data safe, secure and compliant

    Secure User Control

    • Activity tracking
    • Add, edit, suspend, or delete anyone
    • Simultaneous multiple user access
    • Unique access control
    • Unique usernames and passwords
    • Unique user permissions
    • Unlimited users

    Complete Permission Control

    • Available times only
    • Payments processed
    • Read-only access
    • Sales
    • View appointments only

    Data Protection

    • 24/7 system monitoring
    • Activity tracking
    • Automatic data backup
    • SSL
    • Compliant with all major international data protection laws and regulations including GDPR.
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