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Calendar Management

One click appointment management, multiple location availability, and more.

One Click Appointment Management

Keep your staff in the know with a universal calendar.

Power Diary caters to both solo practitioners and multi-location clinics; so appointment management is a breeze.

Want proof? If you’re familiar with Outlook, Google Calendar, or iCal, you’re bound to be an expert. No more endless “points and clicks” on multiple screens. Keep it organised by managing multiple calendars in one place. You’ll be booking appointments in seconds.

Enjoy the flexibility of seeing all your practitioners at once or one practitioner’s entire week.

SMS & Email Appointment Reminders

Drastically reduce no-shows and cancellations with automated reminders.

Set and Forget Simplicity

Automatically send clients or their contacts SMS and email appointment reminders. Customize reminder settings to fit the preferences of your clientele.

Appointment Confirmation

When clients reply to confirm or cancel their appointment, our system reads this message and instantly updates their status (all without you lifting a finger).

Unlimited Customisations

Tweak the message type (SMS or email), the content, and timing. Customisation helps increase attendance rates with just a little added effort.

Multiple Appointment Types


Client appointments are for regular, one-on-one bookings. This is usually the most common appointment type among our practitioners.


Create a group event and add multiple clients. Set capacity limits to prevent overbooking or spreading yourself too thin.


Block off space for some self-care, staff meetings, holidays, personal appointments, office renovations and more.

Waitlist Functionality

Keep waitlist management free of complications.

Power Diary lets you quickly see who’s waiting, their preferred practitioner, and their availability (sorted by day and time).
This means you can easily fill empty spots as soon as they become available – without shuffling through a marked-up paper waitlist.
You can also see when their last and next appointment was (if applicable), and send a text message to selected clients.

Plus More Calendar Features

Universal Availability Control

See who’s working where and manage a large staff between multiple locations.

Multiple Locations

Create availability for each location and auto populate with matching location info.

Recurring Availability Patterns

Determine and set weekly or bi-weekly recurring availability patterns.

Custom Online Availability

Enjoy complete control over available times shown in your online client portal.

Override Control

Override your availability to block out national holidays, staff meetings, etc.

Multiple Availability Views

Toggle between views to get the best perspective on the weeks ahead.

Daily or Weekly View

Assess the days ahead by viewing multiple calendars one day or week at a time.

Custom Grouping

Sort calendars by profession, specialty, or dozens of other segments.

Quick Toggle

Quickly jump to one, two, or multiple different availability views with no delay.

Colour Coding

Colour code your appointments for quick and easy identification.

Appointment Flags

Easily see when an appointment is pending, confirmed, cancelled.

Customisable Flags

Alert staff viewing the calendar of new patients, child client, a consultation and more.

Practice Management Software for Every Clinic

Power Diary’s clinic management software was designed to meet the needs of clinics across a variety of healthcare disciplines, including:

  • Physiotherapists clinics: Use treatment notes with body charts, and benefit from Power Diary’s integration with Physitrack.
  • Chiropractors clinics: Manage a busy calendar efficiently while also storing x-rays and MRIs securely.
  • Mental health clinics: Power Diary offers high levels of data security, session notes and the ability to create time-saving custom note templates.
  • Podiatry clinics: Update client information from anywhere, whether in the clinic or conducting an in-home appointment.
  • Massage therapy clinics: Allow clients to book their own appointments online, record treatment notes and offer follow-ups in just a few clicks.
  • Speech therapy clinics: Link family contacts and start telehealth appointments without leaving Power Diary.
  • Acupuncture & Chinese medicine clinics: Keep your practice organised and manage clients seamlessly.
  • Osteopathic clinics: Update custom client note templates and send automated follow-ups.
  • Homeopathic clinics: Provide services and have the flexibility to sell products, with or without an appointment.
  • Dietary clinics: Maintain detailed notes about client progress and never lose track of a payment.
  • Occupational therapy clinics: Update client notes quickly and easily from anywhere.
  • Social work clinics: Keep your records current on the go, and manage multiple locations as needed.
  • Counseling clinics: Remove the stress from practice administration with cloud-based clinic management software.
  • Therapy clinics: Reminders, notes, online bookings invoicing and marketing integrations empower you to streamline your practice.
  • Naturopathy clinics: Complete detailed notes post-session, securely stored with the client’s information and history.

Why Choose Power Diary?

Selecting the right practice management software is an important decision, but Power Diary covers all of the bases,
making it an obvious choice. Here’s why…

Spend Less Time on Admin

Power Diary is designed to empower practice owners, practitioners and admin teams to operate efficiently and make the business of running a practice easy – so that you can focus on actually seeing patients. We aim to reduce time spent on admin with features to help manage schedules, billing, treatment notes, service delivery, operations, and more.

Work from Anywhere

Power Diary is an online practice management software – so it’s accessible from anywhere. You can use Power Diary when working from home on a tablet, checking your schedule from your mobile, or coming to the clinic and using a computer. Being cloud-based also provides security benefits, and your software is always up-to-date.

ISO 27001 Security Certification

Power Diary is one of the only practice management systems to be certified with ISO 27001 – the highest global security standard for healthcare data. Power Diary is also fully compliant with all applicable healthcare data privacy and security laws and frameworks in the markets we serve. Our top priority is to ensure patient data security.

Create a Practice You Love

Our software is designed to help make your health practice a joy to manage. By using Power Diary, you also join a vibrant community where valuable insights and advice on managing health practices are exchanged. You also gain access to a wealth of free webinars, tutorials, articles and tools that provide support for growing and managing a thriving health clinic.

Easy Data Migration & Import

When you move to Power Diary from another practice management system, we provide a fast and free data migration service to import your existing data without missing a beat. This can include clients/patients, contacts, referrers, appointments, services, invoices, payments, treatment notes and more. Just upload your files, and let us do the rest.

Unlimited, Free Support

Power Diary’s customer support is best in class, and our team is available by online chat and email 7 days a week, almost 24 hours a day. We take immense pride in providing fast, friendly, and expert support that truly sets us apart. Plus, Power Diary is simple, intuitive and easy to use with no tech skills required. With no software to install, you’ll be up and running in minutes.

FREE Practice Operations Manual

By using Power Diary, you access your own Practice Operations Manual. This comes with over 100 pre-written policies and procedures that you can easily add to and modify to suit your practice. It helps ensure you’re meeting the standards of your professional, legal and regulatory obligations, as well as increasing predictability and practice productivity.

Best Value for Money

Power Diary’s goal is to empower health practices, which is why our pricing is designed to be extremely affordable. Whether you’re a solo practitioner or a large, multi-location clinic, Power Diary’s pricing is cost-effective and fair. Start a 14-day free trial (no credit card required!) to see how Power Diary creates value and makes a difference in your practice.

Flexibility & Money-Back Guarantee

We don’t believe in lock-in contracts. With Power Diary, you can upgrade, downgrade, or cancel at any time. You own your data and you can export whenever you choose. You can start with a free trial, but after that we also provide a Money-Back Guarantee so if you decide Power Diary isn’t right for you, we’ll refund 100% of your subscription fees.

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