Calendar Management for Healthcare
Whether you’re a solo practitioner or running a large multi-disciplinary clinic, our appointment scheduling software makes calendar management a breeze.
Why Choose Power Diary for
Your Appointment Scheduling Software?
With Power Diary, you gain a partner committed to enhancing your practice operations. Combining intuitive calendar management for healthcare, a sophisticated waitlist, and advanced filtering options, Power Diary is a comprehensive and cost-effective solution for allied health practitioners.
Power Diary is designed to streamline processes, save you time, and allow you to focus on your clients’ health and well-being.
Comprehensive Tools for Appointments
Power Diary includes appointment management features designed to streamline your practice’s operations. Here’s what you can expect:
Individual Appointments
Create individual appointments with ease. Each appointment enables the creation of a new client, telehealth room, session note, invoice, appointment reminders, and facilitates communication between the practitioner and client.
Personal Appointments
Manage your personal time effectively with our personal appointments feature. This ensures that personal commitments are accounted for in your schedule.
Group Appointments and Classes
Power Diary supports the scheduling of group appointments and classes with the ability to limit the number of participants. Clients have the option to prepay when booking online, simplifying the registration process.
Automatic Appointment Confirmation
Once an appointment is scheduled, automatic confirmation can be sent to the client, reducing the chances of miscommunication or forgotten appointments.
Forwarding of Client SMS Messages
SMS messages from clients can be automatically forwarded to practitioners, ensuring you never miss critical communication.
Time Zone-Specific Reminders
Appointment reminders can be sent out in the client’s time zone, reducing the chances of no-shows due to time zone differences.
Appointment Flags
Identify the type of appointment scheduled at a glance. Our appointment flags feature is a visual indicator that helps to better manage your schedule
Client Portal
Clients can manage appointments and pay outstanding invoices via the client portal, enhancing their experience and reducing your administrative load
New & Improved Waitlist Management
We’ve released significant enhancements to our waitlist feature. You can now classify, group, or identify clients on your waitlist using custom tags, offering advanced waitlist management capabilities.
With new filtering options, you can view waiting clients based on custom tags, available days, and/or times. Additional improvements include SMS messaging directly from the waitlist panel, the ability to export the waitlist and waitlist search. This level of control leads to more efficient waitlist management, improving your practice’s productivity and bottom line. Get started and check out the waitlist today!
Advanced Time-saving Features
Leave inefficient paper planners behind! Our appointment scheduling software incorporates tools to reduce administration time and improve your operations:
Client Portal
Client Portal
This powerful feature empowers clients to take control of their appointments. They can view, book, and manage appointments online anytime. The client portal also supports online credit card processing, allowing clients to pay at the time of booking.
Appointment Reminders
Appointment Reminders
Reduce no-shows and last-minute cancellations with automated SMS and Email appointment reminders that give clients the option to accept or cancel, with real-time updates to your schedule.
Accessible Messaging Panel
Accessible Messaging Panel
Quickly send a manual SMS to a client directly from the main calendar screen/client appointment – there’s no need to look up and open a client profile to send SMS messages. All client replies are received in-app, and users are notified.
Telehealth Integration
Telehealth Integration
Telehealth is not just a convenience. It’s a necessity. With Power Diary, it’s simple to launch Telehealth calls directly from the booking panel.
Google Calendar Sync
Google Calendar Sync
Power Diary integrates with Google Calendar to help you maintain balance between your home and work life, avoiding double bookings.
Configurable Calendar
A host of configurable features designed to simplify navigation:
Calendar Groups
Calendar Groups
Create groups for your calendars to make navigation more efficient. This is especially useful for multi-disciplinary practices, allowing you to filter and view only relevant practitioners’ schedules.
Location Filter
Location Filter
Ideal for practices operating across multiple locations, the location filter enables you to view practitioner availability and appointments at specific locations easily.
Availability
Availability
Manage staff availability across multiple locations and set recurring patterns. This feature ensures every practitioner’s availability is accurately reflected, avoiding scheduling conflicts.
Calendar Display Settings
Calendar Display Settings
A configurable calendar display allows you to select the calendar’s start and end times and create custom time blocks that suit the duration of your services.
Visual Indicators & Confidentiality
Interpret your calendar at a glance:
Appointment Statuses & Flags
Easily identify and manage appointments by assigning each system status and appointment type a corresponding color or flag.
Private Mode
Private mode is designed to protect sensitive client information, perfect for instances when your screen can be seen by others.
User Access Permissions
Define which appointments and client information a user has access to view and edit.
Hassle-Free Data Migration to Our Appointment Scheduling Software
We’re dedicated to making the transition to Power Diary smooth and stress-free. Our expert Data Migration Team is on hand to transfer your crucial calendar management data swiftly and efficiently. This service is available at no charge to our Power Plans. Here’s how we do it:
Dedicated Data Migration Team
Our in-house team is assigned to handle the data migration process, ensuring a seamless transition to our appointment management system.
Broad Data Compatibility
Our team can migrate data from any system. This includes vital elements like appointment bookings, client records, clinical notes, billing information, and financial records.
Detailed Consultation
We begin with a comprehensive consultation to assess your data and determine what needs to be migrated to Power Diary. Our team works closely with you to create a migration plan that aligns with your timeline and requirements.
Secure Data Migration
As an ISO 27001-certified company, we strictly adhere to industry-standard security protocols during the migration process to maintain the confidentiality and integrity of your data.
Post-Import Data Verification
After the data import, we conduct a rigorous post-import check to confirm all the data has been correctly migrated and is functioning as expected within Power Diary.
Comprehensive Customer Support
Throughout the data migration process, our Customer Success Team works with you to ensure you’re comfortable with the system and can make optimal use of all features.
Free Migration Service
Cost shouldn’t be a barrier when transitioning to better practice management software. That’s why our comprehensive data migration services are provided with our Power Plan at no additional charge.
Customer Responsibilities
To aid in the data migration process, customers are asked to arrange a full export of their data from their previous system and share it with our Data Import Team.
Upgrading to more efficient, robust calendar management for healthcare doesn’t have to be a headache! With Power Diary, we ensure your data migration is hassle-free, secure, and efficient.
Experience the Power Diary difference and make the switch today! Learn more about Data Migration here.
Testimonials
Benefits of Our Calendar Management Software
Power Diary can enhance your operations with:
Time savings
Power Diary automates admin processes and saves you hours of time usually spent on tasks like appointment management, sending reminders, collecting payments, and more.
Improved scheduling accuracy
The intuitive and user-friendly interface reduces scheduling errors, ensuring that every appointment is accurately tracked.
Reduced no-shows
Automated appointment reminders help reduce no-shows and last-minute cancellations.
Enhanced client satisfaction
Convenient online booking, payments, and automatic reminders strengthen relationships with clients.
Increased revenue
Efficient scheduling, reduced no-shows, advanced waitlist capabilities, and easy invoicing support your practice’s cash flow.
Affordable Pricing
Start a free, fully functional 14-day trial (no credit card required).
Once you decide to sign up, our pricing is extremely affordable and delivers incredible value.
Just you? Our plans for single practitioners make it easy to start and scale your practice.
Managing a larger practice? Our group practice Power Plan will make your life easier!
SPECIAL OFFER
Start your trial in [month]
and get your first 6 months at 50% off
Health Practice
Starter Plan
Everything you need to get your practice off the ground!
$29
per month
$14.50
per month*
Price excluding 10% GST
1 Practitioner
1000 Appointment Limit
The Starter Plan includes 1,000 appointments in total, covering both individual and group sessions. This limit includes any future imported appointments – any imported appointments dated before your start date are not included. If your practice exceeds this limit, your plan will automatically upgrade to the Power Plan to meet the needs of your growing practice.
Starter Plan features
- 1000 Appointments
- 1 User
- Unlimited Clients
- Unlimited Telehealth Lite
- 100GB File Storage
- Automatic Appointment Reminders
- Paperless Intake Forms
- Ready-to-use Progress Notes
- Integrated Billing
- Client Booking Portal
Also includes
- Basic Data Import
- 24/7 Chat or Email Support
Health Practice
Power Plan
Power up your established practice with automations and scope to expand!
$59
per month
$29.50
per month*
Price excluding 10% GST
1 Practitioner (Need more?)
Unlimited Appointments
Everything in Starter Plan Plus
- Unlimited Appointments
- Unlimited Users
- Unlimited File Storage
- Practitioner Scheduling
- Advanced Waitlist
- Customizable Note Templates
- Practice Operations Manual
- Multiple Locations
- Room and Resource Management
- Add Practitioners @
$29$14.50* / month
Also includes
- Comprehensive Data Import
- 24/7 Chat, Email or Video Support
Group Practice
Power Plan
Powerful features for growing health clinics.
Take your practice to the next level!
How many practitioners do you have?
Your pricing:
Power Plan (includes 1 Practitioner)
$59 per month
Additional Practitioners x 1
$19 per month
Total Monthly Price
$68
$34.50*
Group Practice Power Plan features
- Multiple Practitioners
- Unlimited Appointments
- Unlimited Clients
- Unlimited Users
- Unlimited File Storage
- Unlimited Telehealth Lite
- Automatic Appointment Reminders
- Paperless Intake Forms
- Practitioner Scheduling
- Advanced Waitlist
- Ready-to-use Progress Notes
- Customizable Note Templates
- Integrated Billing
- Client Booking Portal
- Practice Operations Manual
- Bulk Communication Tools
- Multiple Locations
- Room and Resources Management
- Client Admin Notes
- Comprehensive Reports
Also includes
- Comprehensive Data Import
- 24/7 Chat, Email or Video Support
More than 50 practitioners? Contact us to discuss.
*Price with special offer.
Optional Add-ons
Pay as you use for these items:
SMS Sending
- Just 15¢ to send
- SMS replies are free
Telehealth
- Telehealth Plus+ provides group calls and other upgrades – 1.5¢ per participant minute
- Telehealth Lite is included free for all accounts
Price excluding 10% GST
Ready to Grow Your Practice?
Experience the impact that healthcare scheduling software from Power Diary can make.
Manage appointments, track your waitlist, and stay ahead of your schedules.
no credit card required!
For more detailed guidance, check out our overview and waitlist feature videos, and browse through screenshots of the booking panel. Experience firsthand why we’re a leading choice for healthcare appointment scheduling!
Why Choose Power Diary?
Spend Less Time on Admin
Power Diary is designed to empower practice owners, practitioners and admin teams to operate efficiently and make the business of running a practice easy – so that you can focus on actually seeing patients. We aim to reduce time spent on admin with features to help manage schedules, billing, treatment notes, service delivery, operations, and more.
Work from Anywhere
Power Diary is an online practice management software – so it’s accessible from anywhere. You can use Power Diary when working from home on a tablet, checking your schedule from your mobile, or coming to the clinic and using a computer. Being cloud-based also provides security benefits, and your software is always up-to-date.
HIPAA Compliant Calendar Management
Power Diary is one of the only practice management systems to be certified with ISO 27001 – the highest global security standard for healthcare data. Power Diary is also fully compliant with all applicable healthcare data privacy and security laws and frameworks in the markets we serve, including HIPAA, GDPR, The Privacy Act, and more – allowing practices to rest assured knowing that their patient data is secure.
Create a Practice You Love
Our software is designed to help make your health practice a joy to manage. By using Power Diary, you also join a vibrant community where valuable insights and advice on managing health practices are exchanged. You also gain access to a wealth of free webinars, tutorials, articles and tools that provide support for growing and managing a thriving health clinic.
Easy Data Migration & Import
When you move to Power Diary from another practice management system, we provide a fast and free data migration service to import your existing data without missing a beat. This can include clients/patients, contacts, referrers, appointments, services, invoices, payments, treatment notes and more. Just upload your files, and let us do the rest.
Unlimited, Free Support
Power Diary’s customer support is best in class, and our team is available by online chat and email 7 days a week, almost 24 hours a day. We take immense pride in providing fast, friendly, and expert support that truly sets us apart. Plus, Power Diary is simple, intuitive and easy to use with no tech skills required. With no software to install, you’ll be up and running in minutes.
FREE Practice Operations Manual
By using Power Diary, you access your own Practice Operations Manual. This comes with over 100 pre-written policies and procedures that you can easily add to and modify to suit your practice. It helps ensure you’re meeting the standards of your professional, legal and regulatory obligations, as well as increasing predictability and practice productivity.
Best Value for Money
Power Diary’s goal is to empower health practices, which is why our pricing is designed to be extremely affordable. Whether you’re a solo practitioner or a large, multi-location clinic, Power Diary’s pricing is cost-effective and fair. Start a 14-day free trial (no credit card required!) to see how Power Diary creates value and makes a difference in your practice.
Flexibility & Money-Back Guarantee
We don’t believe in lock-in contracts. With Power Diary, you can upgrade, downgrade, or cancel at any time. You own your data and you can export whenever you choose. You can start with a free trial, but after that we also provide a Money-Back Guarantee so if you decide Power Diary isn’t right for you, we’ll refund 100% of your subscription fees.
Practice Management Software for Clinics
Our calendar management solution supports a range of healthcare disciplines:
- Psychology: Simplify billing and insurance claims to ensure timely payments and reduce administrative burdens for psychological services.
- Mental Health: Streamline billing and insurance claims to save time and ensure accurate invoicing.
- Counseling: Remove obstacles to payment collection with efficient billing and claims management.
- Physiotherapy: Streamline billing processes and manage claims efficiently to ensure prompt reimbursement for physiotherapy services.
- Social Work: Simplify invoicing and payment tracking to maintain consistent financial management across all client interactions.
- Therapy: Optimize billing workflows to ensure accurate and prompt reimbursement for therapy services.
- Speech Therapy: Enhance billing accuracy and make claims processing for speech therapy sessions easier.
- Osteopathy: Simplify billing and claims for osteopathic treatments, reducing paperwork and administrative overhead.
- Chiropractic: Facilitate accurate billing and claims management to support chiropractic care.
- Occupational Therapy: Ensure seamless billing and claims management so that you can support clients’ independence.
- Nutrition & Dietetics: Manage billing and claims efficiently to focus more on providing quality care.
- Podiatry: Simplify billing and claims processes for podiatric services, ensuring timely payment and reduced administrative tasks.
- Massage Therapy: Manage billing and payment collection efficiently to focus on promoting wellness through massage therapy.
- Acupuncture & Chinese Medicine: Ensure accurate billing and timely claims processing for acupuncture and Chinese medicine services.
- Homeopathy: Streamline billing and claims management to provide uninterrupted homeopathic care.
- Naturopathy: Optimize billing processes and manage claims effectively to support the management of your naturopathic practice.
